Meeting Minutes

09.14.19 Meeting Minutes

8.10.19 PI Meeting Minutes_Draft

7.13.19 PI Meeting Minutes

PI Meeting Minutes 2019.05

Piedmont Intergroup Minutes March, 2019

1.12.2010 PI Meeting Minutes

12.08.18 PI Meeting Minutes

11.10.18 PI Meeting Minutes

10.13.18 PI Meeting Minutes

9.8.18 PI Meeting Minutes

8.11.18 Minutes

7.14.18 No Meeting. Summer Social and Silent Auction fundraiser

6.09.18 PI Meeting Minutes

5.12.18 PI Meeting Minutes

4.14.18 PI Meeting Minutes

Piedmont Intergroup
Meeting Minutes for April 14 2018
May 12, 2018
Attendees Susan W – Chair Rebecca – Guest Alice – Co-Chair; Website coordinator Susan B – Region 8 rep Richard – Treasurer Jim – Event Coordinator Mary – Hickory rep Lee – Info Line
OPENING
The meeting was opened with a moment of silence and the serenity prayer.
CHAIR MOMENT
Agenda Review/Revisions: No changes.
Step, Tradition, Concept #4:
Roll Call/Introductions: Everyone introduced themselves and their role.
Approval of March Minutes: The minutes were read and approved.
STANDING REPORTS
Treasurer’s Report: The treasurers report was reviewed and approved The balance of the Intergroup checking is $1493. All bills have been paid and rent is paid up through March. There is $1094 in the discretionary fund. Info Line Report: There were three calls for meeting information. Two calls were made to the Stericycle number. A discussion was held on extending the planned cut off of the Stericycle ReachLine phone number in order to prevent calls to a disconnected phone line from members using old meeting schedules. It was agreed this added cost would only delay the problem of someone using the Stericycle number from old meeting schedules. A motion was passed to cut off support for the Stericycle phone line on April 30th as previously planned and send information about the ramifications of this to the groups. The April newsletter and website have published the new InfoLine number which is provided by Magic Jack. Meeting List Report: A revised meeting list was provided.
Website Report:.No changes. Group Outreach: Intergroup members visited meetings in Asheville, Mooresville and the University Area. A trip to the new Hickory Meeting is planned. Southeast Overeaters Anonymous Region 8 (SOAR) : A motion to spend $365 for the airline ticket for Susan B, the Piedmont Intergroup representative to attend the SOAR October 2018 convention in Little Rock Arkansas was approved. Susan B. will attend the SOAR convention in Mobile Alabama virtually.
OLD BUSINESS
Events: A motion was approved to hold the Summer Social at St. Stephens on July 14th. The Summer Social will include a speaker from Greensboro, a group game, and a raffle and possible a skit created by the 12 Step Within subcommittee at SOAR. A discussion was held to consider locating future events in different geographic regions of the Piedmont Intergroup.
Fund Raising: A date of April 19th was set for a phone meeting of the Fund Raising committee. It was suggested fund raising focus on specific projects and financial targets. Goals include sending representatives to the twice yearly SOAR
Piedmont Intergroup
Meeting Minutes for April 2018
May 12, 2018
assemblies and the annual World Service conference and having enough seed money for a retreat committee. Suggestions for possible fundraising projects were made. These included making and selling crafts such as bookmarks and love notes, raffles, auctions, clothing sales and passing a basket at groups for a specific event.
NEW BUSINESS
Hickory Meeting: A new OA meeting was started in Hickory, North Carolina and is part of the Piedmont Intergroup. The meeting is in a park in an old Victorian Home that may be available for future intergroup workshops. Mary passed out posters for the new meeting for the intergroup to distribute. Ways to support the meeting were discussed. Intergroup board members will attend the meeting and bring literature. A motion was approved to fund $10 worth of newcomer packets. The treasurer will order the literature and send it to the Hickory Rep.
Upcoming Dates:
5/12/18 – Next Intergroup Meeting
4/20/18-4/22/18 – Region 8 Business Assembly, Mobile, AL
4/23/18-4/28/18 – World Service Conference, Albuquerque, NM
5/4/18-5/6/18 – NC State Convention, Winston-Salem
7/14/18 – Summer Social, Charlotte NC
10/12/18-10/14/18 – Region 8 Business Assembly, Little Rock, AR
11/17/2018 – International Day Experiencing Abstinence
8/20/20-8/22/20 – Region 8 sponsoring the World Service Convention in Orlando, FL
VISITOR/NEWCOMER QUESTIONS
None
CLOSING
The meeting was adjourned and closed with the Serenity Prayer.

3.10.18 PI Meeting Minutes

Piedmont Intergroup
Meeting Minutes
March 10, 2018
Attendees Susan W – Chair Shannon – Secretary; Meeting list coordinator Alice – Co-Chair; Website coordinator Susan B – Region 8 rep Richard – Treasurer Dominick – Wednesday mtg rep
OPENING
The meeting was opened with a moment of silence and the serenity prayer.
CHAIR MOMENT
Agenda Review/Revisions: No changes.
Step, Tradition, Concept #3: Susan W read the third step, tradition, and concept of OA.
Roll Call/Introductions: We went around the room where everyone introduced themselves and their role.
Approval of February Minutes: The minutes of the February 10, 2018, meeting were reviewed. An edit was requested for an item under New Business which had an incomplete sentence. Richard made a motion for approval of the amended minutes and Susan B seconded the motion. The minutes were approved, as amended.
STANDING REPORTS
Treasurer’s Report: Richard distributed a hard copy report showing a current balance of $1466.00. Richard mentioned that he still needed to send the $25 donation to Anuvia as payment for our use of the space for our Unity Day event. A motion was made by Shannon to approve the report and seconded by Alice; the report was unanimously approved. A PI member has requested a copy of the last three months’ worth of financial records. The information is public, so Richard will provide the information to the requestor.
Funding Committee: Richard reported that the Funding Committee, comprised of Richard, Susan W, Susan B, Alice, Bev and Shannon would have a conference call soon to come up with a fundraising goal and a plan for how we will spend the money. Shannon will send out a Doodle poll to all Funding Committee members to set up a date/time for the call.
Budget Committee: Richard had nothing new to report. Reach Line Report: Richard, on behalf of Lee, reported that there were eight calls received on the Reach Line in the past month but none of the calls were valid. Meeting List Report: A new meeting list for March was emailed out to all intergroup members prior to the meeting. After the list was sent out, the reach line number was changed. Additionally, at the meeting, Richard provided info on some discrepancies between the meeting information printed on our meeting list and the meeting information listed on the WSO website. Shannon will work with Richard to get the lists to match. A revised meeting list will be provided in April.
Website Report: Alice reported that she is creating an informational/instructional document to share with Maureen, who will be taking over the management of the website. Group Outreach: Susan W reported that there would be a trip to Asheville on March 29.
Piedmont Intergroup
Meeting Minutes
March 10, 2018
OLD BUSINESS
Unity Day: Richard reported that there were 26 people in attendance at the Unity Day event. Seventh tradition donations brought in $92.00; the 50/50 raffle brought in $77.00 (the winner of the raffle donated their winnings back to intergroup).
Our Invitation to You: Shannon will send out the current version of Our Invitation to You (pulled from the WSO website) to all meeting contacts encouraging them to use the current version and get rid of all past versions.
Magic Jack: Richard provided a report to the group regarding the cost savings ($468) and other benefits of switching to Magic Jack and getting rid of the Reach Line. The change in vendors will cause a change in phone number. A motion was made by Susan B and seconded by Shannon to rename the new line “Info Line” (instead of Reach Line); this change was unanimously approved. We will have both lines – the new Magic Jack line and the existing Reach Line through April. During that time, both lines will be monitored.
Regular Business Meetings: Many meetings in the Piedmont Intergroup area do not have regular business meetings. Dom suggested the idea of having a sheet that is passed around at every meeting for three weeks informing attendees that there would be a business meeting on the fourth week. A motion was made by Susan B. and seconded by Susan W. that the intergroup send out a message to meeting contacts suggesting they have regular business meetings.
Region 8 Assembly in Mobile, AL: Attendance by Susan B. at the Region 8 Assembly in Mobile will be done virtually. The money we have in the budget for our Region 8 rep for travel, etc. will be used to go toward our rep’s attendance at the October assembly. Susan B suggested a motion that she investigate the possibility of buying a plane ticket now for the October assembly. Susan W officially made the motion and Shannon seconded it. The motion was passed unanimously.
NEW BUSINESS
Summer Social: Susan W, Alice, Richard, and Shannon will meet soon to begin planning a summer social event.
Post Office Box: A discussion was held as to whether we should retain a post office box. The decision was made not to proceed since having a p.o. box is very costly, it is not checked often, and the mail that is usually received is junk mail.
Gifts/prizes at special events: PI needs to verify that any literature given as door prizes is conference-approved literature.
Upcoming Dates:
4/14/18 – Next Intergroup Meeting
4/20/18-4/22/18 – Region 8 Business Assembly, Mobile, AL
4/23/18-4/28/18 – World Service Conference, Albuquerque, NM
5/4/18-5/6/18 – NC State Convention, Winston-Salem
10/12/18-10/14/18 – Region 8 Business Assembly, Little Rock, AR
8/20/20-8/22/20 – Region 8 sponsoring the World Service Convention in Orlando, FL
VISITOR/NEWCOMER QUESTIONS
None
CLOSING
A motion to adjourn the meeting was made by Susan B and seconded by Richard. The meeting was closed at 12:28 p.m. with the Serenity Prayer.

2.10.18 Meeting Minutes

Attendees
Susan W – Chair Jim – Event Coordinator Lee – Reachline coordinator;
Richard – Treasurer Gracia – Sunday mtg rep Thur. back up mtg rep
Shannon – Secretary Patty – Cornelius mtg rep Kathy – guest
Susan B – Region 8 rep Dominick – Wednesday mtg rep
OPENING
The meeting was opened with a moment of silence and the serenity prayer.
CHAIR MOMENT
Susan thanked everyone for doing service by attending the intergroup meeting.
Agenda Review/Revisions: There was an addition to the Old Business section: $3 donation suggestion. Also, the agenda was revised to indicate that the January minutes would be approved, not the December minutes.
Step, Tradition, Concept #2: Susan read the second step, tradition, and concept of OA.
Roll Call/Introductions: We went around the room where everyone introduced themselves and mentioned their role at the meeting, if applicable.
Approval of January Minutes: The minutes of the January 13, 2018, meeting were reviewed and approved. Susan B made a motion for approval and Gracia seconded the motion.
STANDING REPORTS
Treasurer’s Report: Richard reported that our current balance is $1054.09. Richard also mentioned that in order to reconcile the Treasurer’s Report, he will have Susan W sign the bank statement each month. A motion was made by Shannon and seconded by Jim to approve the Treasurer’s Report. The group approved unanimously.
Reach Line Report: Lee reported that we received six calls on the reach line during January: one hang-up, two meeting verifications; one question re: unity day; one question re: a SC meeting.
Meeting List Report: Shannon passed out a February meeting list and reported that there have been no changes since January.
Website Report: Susan reported that progress on the website is underway and it’s looking good. Intergroup member Maureen will be taking over the website in March.
Unity Day: Saturday, February 24, 10:30-12:00, Anuvia Room A – Jim gave a report to the group about the plan for the event. The agenda has been created and the event appears to be in good order. Set-up at 9:30 (volunteers needed) and start time of 10:30. Clean up from 12:00-12:30. Gracia will bring a case of bottled water and a 7th tradition collection basket to put out at the event. Alice will make copies of handouts and bring to the event. Kathy will be bringing door prizes to the event. Patty will bring decorations. Ten minutes will be allowed for sharing after the speaker finishes.
Group Outreach: Susan W, Richard, Gracia, Alice, and Dom have traveled around and visited with almost every group (meeting) in the Piedmont Intergroup. The visits were successful and a good experience.
Bylaws: Susan stated that intergroup member Emalie reviewed the Bylaws and feels they are okay. Emalie suggests that we start thinking about the concepts more as they are a part of the bylaws.
Piedmont Intergroup
Meeting Minutes
February 10, 2018
Funding Committee: Richard stated that a conference call would be held soon to discuss fundraising ideas.
Budget Committee: Richard reported that in the current 2018 budget, $500 is allotted for a WSO delegate and $800 is allotted for a Regional Representative. Richard proposed that funds from the current 2018 budget be reallocated so that $0 is allotted for a WSO delegate and $1300 is allotted for the Regional Representative. Susan B made the motion to approve this proposal but it was tabled for further discussion.
OLD BUSINESS
$3 suggested donation communication: We discussed beginning to use the $3 suggested donation language at future intergroup meetings and events. We also discussed education about the importance of the 7th tradition for the sustainability of the intergroup. A statement that was discussed for potential use is “We need you more than your money, so contribute what you can.” An idea for future events is to use the “suggested donation language” in marketing materials and at the actual event for 7th tradition contributions.
NEW BUSINESS
12th Step Within: A list was created of night owl callers – people who are willing to take calls at any time of night. Susan W. passed the list out for those who may want it.
Business Meetings: Richard mentioned that most group meetings have a regularly scheduled business meeting. Additionally, “Our Invitation to You” is read at most meetings.
Our Invitation To You: Susan B. mentioned that we are using the old form of Our Invitation to You. Thi
Motion to Fund Region Rep to Attend Region Meeting: Richard shared a proposal to reimburse up to $650 of the Regional Representative’s expenses for the April 2018 Business Assembly in Alabama. It was moved by Shannon and seconded by Richard that the motion be edited to read “up to $800”. Richard made a motion to approve the amended proposal; Susan W seconded the motion, and it was unanimously approved.
Upcoming Dates:
2/24/18 – Unity Day event
3/10/18 – Piedmont Intergroup meeting
4/20/18-4/22/18 – Region 8 Business Assembly, Mobile, AL
4/23/18-4/28/18 – World Service Conference, Albuquerque, NM
5/4/18-5/6/18 – NC State Convention, Winston-Salem
VISITOR/NEWCOMER QUESTIONS
None
CLOSING
The meeting was closed at 12:30 p.m. with the Serenity Prayer.

Piedmont Intergroup – 1.13.18 Meeting Minutes

Piedmont Intergroup Meeting Minutes
January 13, 2018
Attendees
Susan W – Chair Jim – Event Coordinator
Alice – Co-Chair, Website Rep Gracia – Sunday mtg rep
Richard – Treasurer Patty – Cornelius mtg rep
Shannon – Secretary Dominick – Wednesday mtg rep
Susan B – Region 8 rep
OPENING
The meeting was opened with the serenity prayer.
CHAIR MOMENT
Susan introduced herself and shared her excitement for the new year to come for our intergroup.
Susan also mentioned that new PI member, Susan B, is considering serving as our Region 8 rep, if the
intergroup will fund her participation/attendance at the region meeting(s).
Approval of December Minutes: The minutes of the December 9, 2017, meeting were reviewed and approved.
Alice made a motion for approval and Richard seconded the motion.
Review of Agenda: Susan asked if there were any edits to the agenda. No edits were suggested. Richard moved
that the agenda be accepted and Gracia seconded the motion.
Step, Tradition, Concept for month #1: Susan read the first step, first tradition, and first concept of OA.
STANDING REPORTS
Treasurer’s Report: Richard reported that our current balance is $927.09. A motion was made by Alice and
seconded by Susan W to approve the Treasurer’s Report. The group approved unanimously.
Reach Line Report: Richard reported that we received three calls on the reach line during December. All three
callers wanted information about meetings. There were also two calls from the end of November that didn’t get
accounted for.
Meeting List Report: Shannon sent out an updated meeting list (January 2018) to all PI members via email.
Website Report: See notes under New Business.
Unity Day: A Unity Day event will be held on February 24, 10:30-12:00, Anuvia Room A. Volunteers are
needed; volunteer hours are 9:30 a.m. – 12:30 p.m. Bea is working on a game for the event and Jean is
preparing another activity for the event. Jim showed a flyer to the group and mentioned that there will be a
50/50 raffle, prizes, and a speaker. Patty agreed to assist with decorations for the event. Anuvia said they will
not charge us to hold the event there but we may still want to give them something. A motion was made by
Richard that PI make a $25 donation to Anuvia. Susan seconded the motion. The group approved unanimously.
Piedmont Intergroup
Meeting Minutes
January 13, 2018
OLD BUSINESS
None
NEW BUSINESS
Website: Alice walked everyone through the current layout of the PI website. She has done lots of work to
make sure the website has good information on it and that it becomes a hub that people refer to frequently.
Alice would like to have 10-15 minutes at our Unity Day event to present the website to everyone. Alice asked
for testers for the new mailing list she is creating. Dom, Susan B and Richard agreed to be testers. Maureen
volunteered to be the new webmaster.
Budget Committee: This year’s income and expenses, broken down by donations from groups, etc. We had
$1800 income, and $1700 expenses. Richard put together three proposals . . . he made a motion to approve
proposal #3. Susan B seconded the motion. The meeting was then opened for discussion about the motion. The
group voted on the motion; there were seven in favor and one opposed, so the motion passed. An additional
motion was made but retracted that the Treasurer would do outreach by going to each PI meeting to hold a
“business meeting” which would include discussion about seventh tradition donations, etc. Richard asked for
help on the budget committee; Dom and Shannon agreed to help. He also asked for volunteers for the
fundraising committee; Gracia, Alice, and Dom agreed to help. Fundraising committee will get together to
discuss a possible fundraising opportunity at our Unity Day event.
Need for Committees and chairs for Healthy Intergroup
Susan mentioned that we need to have committees and chairs for our intergroup to be a healthy intergroup.
Examples include:
• Group Outreach – need intergroup representative for each group; road trips
• Committee to review Bylaws and Policy and Procedures
• Public Info committee
• 12 Step Within chair for retention and those in relapse
Upcoming Dates
Susan suggested that everyone keep in mind the upcoming dates listed below:
2/10/18 – February Intergroup Meeting
2/24/18 – Unity Day event
4/20/18-4/22/18 – Region 8 Business Assembly, Mobile, AL
4/23/18-4/28/18 – World Service Conference, Albuquerque, NM
5/4/18-5/6/18 – NC State Convention Winston-Salem
VISITOR/NEWCOMER QUESTIONS
None
CLOSING
The meeting was closed at 12:30 p.m. with the Serenity Prayer.

Piedmont Intergroup 12.9.17 Meeting Minutes

PIEDMONT INTERGROUP Minutes
December 9, 2017
Bea – Chair
Jim – Co-Chair
Linda – Treasurer
Lyn – Secretary
Alice – Website Rep
Susan – Reach Line Rep
Shannon – Thursday Rep – University Area
Kathy – Thursday Rep – Lake Wylie
Patty – Thursday Rep – Cornelius
Richard – Temporary Sunday Rep – St. Stephens
Lee – Visitor
Ashley – Visitor
Actions/Discussion Points – Standing Reports
The minutes of the November meeting were read and approved. Richard made a motion and Kathy seconded it.
Treasurer’s Report –Linda reported that we have a balance of $838.11.
Reach Line Report – Susan reported there were 3 calls. 2 were hang ups, and 1 needed information about the program. Lee
volunteered to take over as Reach Line Representative for 2018.
Meeting List Report – Kathy updated the meeting list.
Website Report – Alice and Shannon will work on getting the website up and running. IG will look for a new Web Master.
Roadtrip – Richard reported that four members from the workbook group went to visit the OA Group in Black Mountain. It was a
successful trip visiting a large group there and gaining valuable recovery.
Region 8 Report –Susan gave her SOAR Report from the Miami Convention. She is now our Region 8 representative from the
Piedmont Intergroup. She now serves on the Step 12 Within Committee for Region 8. Region 8 consists of 8 states as well as
South America, Central America and the Caribbean. At one time, three different languages were being spoken. While at the
convention they discussed child-friendly meetings, meeting virtually on Skype with credentialed members able to vote. There is
also a separate Region 8 Website (OA Region8.org) with a lot of pertinent information.
Old Business: Road trip[, 2018 Election of Board Members and other Service Volunteers.
New Business:
IDEA Day – IDEA Day was held on November 18 at St. Stephens Church. The speakers were excellent and everyone enjoyed
participating in the group activity. A talk was made about service and forms were filled out for volunteers for certain
activities. The Fund Raiser made $104 dollars with the remaining items being taken to the Salvation Army for donation. The
raffle was 50/50 with the winning raffle ticket being donated back to IG. This came to a $60 donation. A large group attended
and fun and recovery was had by all.
Budget Committee: Richard as Treasurer will head this committee with help from Bea, Lee, and Alice. They will formulate a
budget for the year 2018.
North Carolina State Convention – Raleigh will host a State Convention from May 4 – 6, 2018, in Winston-Salem. Charlotte
Piedmont Intergroup and surrounding intergroups from the state are invited to support and attend this convention. Rooms have
been set aside for OA at the Hamilton Inn costing $90 per night.
2018 Board Members –The Piedmont IG elected a new board for 2018. The board is as follows:
Chair – Susan Co-Chair – Alice Treasurer – Richard Secretary – Shannon
Additional Positions –
Outreach Chair – Gracia Special Events Coordinator – Jim Reach Line Representative – Lee
The next IG Meeting will be held on January 13, 2018.
The meeting was closed at 12:15 with the Serenity Prayer.